It is important to distinguish two modes of entry of regulations in AboWeb V3

- bill payment
- the "at the counter" regulation for subscriptions without invoice

For each of these input modes, there are 2 types of regulations:

- the standard payment (by check, cash, etc.)
- payment by direct debit (on RIB or on CB)

Standard invoice regulation
To settle an invoice:

- open the invoice (creation or modification mode)
- click on the button "Add regulation"
- check and complete the different fields:

the settlement date: this is the date on which you register this settlement in Aboweb V3. Do not indicate the date on the check, for example.
method of payment: the list of payment methods can be predefined in Settings / Entry help.
Issuer bank: The list of Banks can be predefined in Settings / Entry help.
cheque number
amount paid: Aboweb V3 proposes the amount of the invoice; change the adjusted amount if necessary.
All this information is printed on the invoice; they are also used for the printing of the Bank Statement and the Rule Book.
CS Regulation: (CS = Selection Code) free information. The list can be predefined in Settings / Entry Assistants / Settlement Log.
Bank Deposit: your bank account on which payment is made.
"At the counter" regulation (unbilled subscription rules)
A settlement at the counter is attached to a subscription and not an invoice.
Its use is intended for registration of subscription regulations whose invoice has been established on a system other than Aboweb V3.

In all other cases, for accounting reasons, we recommend that you always bill your subscriptions before registering their payment.

You can register a settlement at the counter from the Subscription form (creating or changing a subscription).
The information is the same as that of an invoice regulation (see above): the information entered will therefore appear in the Settlement Journal and the bank deposit slip.

Entering SEPA levy type regulations
A withdrawal type of payment can be attached to an invoice or a subscription (payment at the counter).
The purpose of entering a "Collection" rule is to record the client's bank details as well as the date or dates of the next collection. This information will be exploited by the function of creating an EDI file for your bank.

When entering the settlement, opt for "CIB Settlement" in the Settlement Type list.

The input mask changes and new fields appear:

Amount to be charged: total amount of the invoice or subscription
Number of samples: number of samples to be taken (example: 4 for an annual subscription taken every 3 months)
Pre-collected from: the date on which the first sample will be taken.
Holder: name of the customer to be debited
Sampling every: sampling frequency expressed in number of months (examples: 3 in the case of a quarterly levy, 1 if the entire amount to be paid is levied only once)
Bank: name of the bank Debtor
SEPA : Customer's bank details to be debited

Role of assets in subscription management

Generally, the purpose of the credit is to pay an unpaid invoice (so without payment), in which case it is useless to register the payment of the credit. Having it automatically pay off the invoice amount.

If the invoice is paid, you will have to repay the customer by registering a payment on the credit, in this case, the information to be entered on the sheet of the regulation concern your own bank.

The amount of the credit takes into account the numbers already delivered: it is therefore equal to the number of numbers remaining to be served, multiplied by the average price of the number (for this subscription).

You can enable or disable prorated credit in the billing settings of the relevant company. By checking the box of Calculated assets pro-rated

To create a credit on an invoice, you must:

Find and open the invoice
Click on the button at the bottom of the invoice, after the regulations
Then click on to save the credit
Aboweb V3 then proposes to suspend the subscription of the customer, it is then necessary to check the concerned subscription then to click on the button.

In the list of invoices, the Info column displays the number of the invoice corresponding to the created invoice.
Cet article a-t-il répondu à vos questions ?
Merci !